Whole-body health starts in the gut.
Clean books start here.
A bespoke AI reconciliation copilot for Seed's accounting team. It auto-captures vendor invoices and retailer remittances, codes them to NetSuite, and matches Shopify, Amazon, retail and bank feeds every day — surfacing only the exceptions, not line-by-line manual entry.
Re: Remittance RP-2208 — $4,180 variance on INV-5567
Hi — our records show 2 cases of DS-01 invoiced at the 2025 wholesale rate. Updated remittance + credit memo attached…
Four jobs the Staff Accountant role does by hand — automated
Pulled straight from the job description: full-cycle AP/AR from data entry to vendor communications, plus "ensure our platform data matches NetSuite" and daily bank reconciliation. The copilot does the keying; the human approves the calls.
Capture, not key
Vendor invoices and retailer remittances arrive by email, PDF or EDI. LLM + OCR extract every line item automatically — no manual data entry.
Coded to NetSuite
Each line is mapped to the right GL account and dimension with a confidence score. High-confidence posts; the rest queue for a one-click human check.
Match daily, flag exceptions
Shopify, Amazon, retail partners, processor payouts and bank feeds are matched against NetSuite each morning. You see "these 7 don't tie out" — not the other 1,284.
Drafts the email, you approve
Short-pays, disputes and remittance follow-ups are drafted for the vendor or retailer — human-in-the-loop. The accountant approves; the agent sends.
One accountant can't hand-key a 5×-scaling DTC + retail business
High-volume invoices, remittances and vendor bills across Ramp and Bill.com, plus Shopify and Amazon sales data — all reconciled into NetSuite line by line. That doesn't scale. Here's the before and after.
The manual reconciliation grind
- Key invoices and payments from PDF/email into NetSuite, one line at a time.
- Eyeball Shopify, Amazon and retail settlements against NetSuite to "make the data match."
- Reconcile bank accounts daily — slow, error-prone, and worse every quarter.
- Chase vendors and retailers over short-pays by writing each email from scratch.
The accountant reviews, approves, and thinks
- Invoices captured and coded to NetSuite automatically, with confidence scores.
- Daily auto-match across every platform and bank feed — only exceptions surface.
- Month-end close assistant flags anomalies and inefficiencies before close.
- Vendor and retailer emails drafted for approval — the human stays in the loop.
Four modules, on top of the stack you already run
It augments NetSuite, Ramp and Bill.com — it doesn't replace them. No rip-and-replace, no migration risk.
AI ingestion layer
Auto-captures invoices and remittances from email, PDF and EDI; LLM + OCR extract line items and code them to the right NetSuite GL accounts and dimensions.
Daily reconciliation engine
Pulls Shopify, Amazon, retail partners, Stripe/processor payouts and bank feeds, matches them against NetSuite, and surfaces only the transactions that don't tie out.
AP/AR command center
A vendor and retailer communication agent that drafts remittance, dispute and short-pay emails for a human to approve and send — every message logged.
Month-end close assistant
Flags inefficiencies and anomalies before close — the JD's exact ask: "flag inefficiencies, improve processes, and bring ideas, not just execute tasks."
Audit-ready trail
Every match, every code, every email keeps a timestamped, reviewable trail — so close is defensible and the controller sleeps at night.
Scales without a hire
One Staff Accountant operates at the throughput of a small team. Built in Seed green and Seed Sans so it feels like an internal tool, not a vendor's.
Why this fits Seed specifically
The #1 US digestive probiotic, sold DTC and across retail, reconciling high volume into NetSuite — exactly the shape of problem AI finance automation was built for.
Want to see this working on Seed's real data flows?
This is a concept preview from NorthBore. Reply and we'll scope the reconciliation copilot against your actual NetSuite, Ramp, Bill.com, Shopify and Amazon setup — one flat price, no lock-in, you own it.