1 · Capture
Invoices arrive by email, PDF or scan into a monitored inbox. No portal logins, no re-typing — the agent picks them up automatically.
Built for the Franklin, IN accounts-payable desk
Stop keying invoices.
The AI
DSN is hiring an AP clerk to manually verify receipt of goods, enter every supplier invoice into the ERP, and confirm quantities and dollar amounts. This agent does exactly that job — reading the invoice, running the 3-way match, and posting straight through to QAD/MFGPro. People review only the true exceptions.
~12s
per invoice, no typing
3-way
match, automated
1 reviewer
supervises hundreds
DSN AP Autopilot — invoice queue
LIVE
1
Read & extract
2
3-way match
3
Post to QAD
4
Pay run
Midwest Fastener Supply
supplier-invoices@inbox · PDF
Hex bolts, gr.8 (qty 480)$1,248.00
Lock washers (qty 480)$184.80
Freight$96.00
Tax (IN 7%)$107.42
Invoice total$1,636.22
Vendor
Midwest Fastener
99%
Invoice #
MF-44872
99%
PO #
45-200781
98%
Total
$1,636.22
99%
3-way match
Purchase order matchedPO 45-200781
Goods receipt confirmedGR qty 480 = 480
Amounts & tax reconciled$1,636.22
Posted to QAD/MFGPro — queued for pay run
No human keying required · audit-logged
02:14 · INV #MF-44872 posted to QAD/MFGPro · supplier 462 · run #AP-0619
The job posting, automated
A 5–7-year manual AP seat becomes a supervised AI workflow
The Franklin role exists to key invoices into the ERP by hand and match them line by line. That work scales with invoice volume — more invoices, more clerks. AP Autopilot breaks that link.
Today · manual
One clerk, keying every invoice
Manually re-types vendor, lines, quantities and totals into QAD/MFGPro
One mis-keyed quantity or duplicate = payment error + damaged supplier relationship
Cost rises in a straight line with invoice volume
Supplier statements reconciled by hand; inquiries answered manually
With AP Autopilot
One reviewer, supervising hundreds
OCR + LLM read each invoice in ~12 seconds — zero typing
Automated 3-way match + duplicate & fraud detection routes only true exceptions to a person
Straight-through posting into QAD/MFGPro, with a full audit log for compliance
Statement reconciliation auto-matches balances; AP cost decoupled from volume
How it works
Six steps from inbox to paid — supervised, not unattended
2 · Read & extract
OCR + an LLM read vendor, invoice #, line items, quantities, dollar amounts, tax and terms — with a confidence score on every field.
3 · 3-way match
The agent pulls the PO and goods-receipt record and confirms receipt of goods, quantities and dollar amounts — exactly the posting's literal requirement.
4 · Post to QAD/MFGPro
Clean, matched invoices post straight through via the ERP's API — or RPA where there's no API — with built-in duplicate and fraud detection.
5 · Reconcile & reply
A statement-reconciliation engine auto-matches supplier statements to ledger balances and drafts replies to supplier inquiries.
6 · Pay run + audit
Prepares check / ACH / wire runs behind an approval workflow, with internal-control audit logging — and an exceptions dashboard for the supervisor.
Built for your ERP
It speaks QAD/MFGPro — not a generic add-on
AP Autopilot is purpose-built around the system the Franklin desk already runs. Matched invoices post straight through; only genuine exceptions ever reach a person. Where an API isn't available, it drives the same screens a clerk would — through RPA — so nothing about your ERP has to change.
QAD / MFGPro · API or RPA · audit-logged
Supplier invoice
email · PDF · scan
AP Autopilot agent
extract · 3-way match · controls
QAD / MFGPro
posted · audit-logged
Exceptions
to reviewer
Beyond your own back office
An internal win DSN can resell as an offering
DSN already delivers IT solutions, systems integration, IV&V and program management to Fortune 500 companies and government — federal, state, county, city and education. AP Autopilot is a flagship you run on your own books first, then package for the clients you already serve.
DSN's own AP desk
Franklin, IN — the seat this posting describes, supervised instead of keyed
Franklin, IN — the seat this posting describes, supervised instead of keyed
Fortune 500 finance teams
High-volume AP where cost scales with invoice count today
High-volume AP where cost scales with invoice count today
Government & public sector
Federal, state, county, city & education — audit-trail-first by design
Federal, state, county, city & education — audit-trail-first by design
A new DSN service line
AP automation packaged alongside your existing consulting & integration work
AP automation packaged alongside your existing consulting & integration work
See it on your invoices
Run a week of real DSN invoices through it
Send a sample batch and we'll show the extraction, the 3-way match against your POs, and a straight-through post into a QAD/MFGPro sandbox — no change to your live system. You see the exact seat this automates before you decide anything.
DSN main line (844) 983-3444
HQ Naperville, IL · AP role on-site in Franklin, IN
Works with QAD / MFGPro via API or RPA
Audit-logged, internal-control ready for gov & Fortune 500